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9 Best Shopify Accounting Apps – [2024]
Last modified: September 12, 2024
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Xero Bridge
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German Accounting Integration
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QuickBooks Bridge
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QuickBooks Desktop Sync
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A2X for QuickBooks and Xero
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Xero Integration by Bold
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QuickBooks Online by OneSaas
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QuickBooks Online/Xero Sync
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Accountingexport Pro
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FreshBooks
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Accountify: Real Time Profit
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Sage Accounting EMEAA
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Keeping track of your Shopify store’s finances doesn’t have to be stressful. With the right accounting apps, tasks like tracking expenses, creating sales reports, and managing taxes can be automated and easy. These apps connect directly to your Shopify store, giving you real-time updates on your financials. Whether you’re syncing up with QuickBooks, Xero, or using a hands-off service like Bench, these tools help you stay on top of your accounting with minimal effort. Ready to simplify your bookkeeping? Let’s look at the best Shopify accounting apps to keep things running smoothly!
Features of the Best Shopify Accounting Apps
The best Shopify accounting apps come packed with features that make managing your store’s finances a breeze. Here are the key features that make these apps stand out:
1. Easy Shopify Integration
Top apps connect smoothly with Shopify, syncing your sales and expense data automatically, so you don’t have to spend time doing it manually.
2. Expense Tracking Made Simple
These apps help you track your spending and categorize your expenses, giving you a clear view of your cash flow—so you always know where your money is going.
3. Sales Reporting & Insights
Get instant access to detailed sales reports that show you which products are performing best and how your revenue is growing. Perfect for making smart business decisions!
4. Automatic Tax Management
Forget the stress of taxes! The best apps calculate and organize taxes for you based on customer locations, so you’re always ready when tax time comes around.
5. Invoicing and Payments
Easily create and send professional invoices, track payments, and manage overdue invoices. It’s a lifesaver when keeping up with your cash flow.
6. Multi-Currency Support
Selling globally? These apps handle different currencies like a pro, automatically converting and tracking international sales without the hassle.
7. Inventory Sync
Stay on top of your stock by syncing your inventory with your financials. It helps track costs, sales, and even lets you know when it’s time to reorder.
8. Mobile-Friendly
Want to manage your finances on the go? These apps offer mobile access, allowing you to check sales and expenses or send invoices from your phone or tablet.
9. Automation Power
Automate your accounting tasks like transaction sorting and tax calculations, saving you time and reducing errors.
10. App Integrations
These apps play well with others, integrating with your CRM, payment gateways, and marketing tools, giving you an all-in-one business management solution.
Top Shopify Accounting Apps You Can Use:
Xero Bridge
This app will sync all your Shopify data with your Xero online account for you without any manual operations. The data included with the sync consists of customers, products, orders and more. And if you don’t trust the automatic process, you can initiate the sync process yourself.
If you’re happy for the automation, then you can export the data once a day automatically. The data will include any orders that have been prepaid or orders where the money will be received later. The app will help sort these issues out to ensure that they’re displayed correctly within your Xero accounting software. The app is clever enough that it will also sync your cancellations and refunds automatically.
The app can also have your Tax lines and shipping lines itemized within your Xero account, making it easier for you to know what you have to pay with this. And you can keep an eye on inventory. This app can also work with different product collections requiring unique tax codes.
Xero Bridge Highlights:
- Suitable for use within many countries including: UK, US, Australia, New Zealand, Canada and South Africa.
- Automated syncing of the data to your Xero accounting system.
- Can help you with tax lines and shipping rates.
- Easier to manage inventory.
German Accounting Integration
This app is one of the best accounting apps on Shopify, but it’s only for the German speaking audience who use Shopify. Therefore, if you don’t conduct business in German, then you need to think of another Shopify accounting app for your store.
This app has several functions that allows you to streamline the accounting of your store within minutes. It integrates Shopify with Lexoffice. When orders are made on your store, there is a corresponding customer and invoice created within your Lexoffice account.
If you need personalization with your invoices, that isn’t a problem. This app allows you to enhance documents with custom pre and posttexts. Therefore, your invoices can be made personal to your brand.
The app can also save you significant amounts of time. You can have the tax documents ready for tax attorney in the popular DATEV format.
German accounting Integration Highlights:
- Saves you time when completing work.
- Great for those who work in Germany.
- Connects with the popular Lexoffice account suite.
- Allows you to customize your invoices.
QuickBooks Bridge
If you’re using QuickBooks Online, you can connect your Shopify data with your online account automatically. You can complete this automatically or manually. The app supports multicurrency sellers, so if you sell in more than one territory, then this is a great accounting app to use. This app will also support you selling in one currency but reporting in another currency on QuickBooks then the app can handle this so QuickBooks has the right data.
The QuickBooks Bridge app can also help those who have multiple stores but one reporting system. This allows you to have one QuickBooks online account but multiple stores to maximize online earning potential. However, you will need to have a subscription for the app on each store.
The updates and synchronization of the data takes place once a day automatically. Or you can manually update the data yourself. The update will include orders, customers and more and will take into account any prepaid or pay-later orders. Refunds and cancellations are also synced through the app.
The app can also help you sync information about products and customers. You can have a new customer for every customer you have online or you can have all customers listed under a dummy customer on your QuickBooks Online account. The choice is yours and depends on how you want to analyze results.
This app is useful for companies who operate in many nations including the United States, United Kingdom, Australia, New Zealand, India, South Africa and more.
This app does not work with the QuickBooks desktop or QuickBooks self-employed versions.
QuickBooks Bridge Highlights:
- Connects your Shopify store with your QuickBooks Online account.
- Plenty of options for managing your account.
- Can help with multiple stores, but one QuickBooks Online account.
- Lots of ways data can be synced that allows you to keep accurate records.
QuickBooks Desktop Sync
A large part of keeping your financial data accurate is data entry. This is a long, tiresome job that many small business owners just simply don’t do. And when some people do enter in the information there can be huge errors from typos and more. This app helps you to reduce both problems by doing the data entry automatically for you and reducing errors by syncing your online store with QuickBooks.
The app allows you to record orders individually or summarized by day, week or month. It can help to automatically update your inventory in QuickBooks with every sale and then create missing products within QuickBooks and can even work with bundles and more.
The app is very versatile and can handle refunds and cancellations easily. It can create memos against the original sales to make the transaction level accounting more accurate. Plus, the app can handle all sales tax compliance and can be used when there are single or multiple tax jurisdictions. The app can also integrate with Avalara for more advanced tax functionality.
The app will also record all Shopify related fees. These will appear as a separate bill transaction. Plus you can be sure of the accuracy of your inventory as all levels are updated with every sale and return. So you will know when you’ve got loads of stock for one item and running short of another. Items can also be listed with variations for more inventory control.
QuickBooks Desktop Sync Highlights:
- Can sync with QuickBooks for quick and easy accounting updates.
- Monitor all aspects of your financial operations.
- Works across tax jurisdictions.
- Can help with inventory.
A2X for QuickBooks and Xero
This is one of the only apps that allows you to reconcile your account with either Xero or Quickbooks. Most other apps allow you to integrate your Shopify account with one of these accounting firms, but not both. That is what makes this app one of the best.
The app allows you to have sales automatically sent and stored in your accounting system. Allowing you to know that everything is being accounted for correctly. You don’t have to wait or spend hours entering data or checking results to ensure that you have the right numbers.
The app allows for all calculations of fees, refunds and adjustments, making financial management of your online business much easier. Some people state that they think the work of hours is condenses into a few minutes worth of work.
The app is great for eCommerce businesses, but it is also designed to be used by professional bookkeepers and accountants so they can help clients manage their financial arm of their business. When a new client is taken on, professional financial services can even look back over the past 12 months of the Shopify store. This can help those clients who are struggling to clean their books.
The app is perfect for stores of all sizes. It can be used within Shopify Plus as well as some of the smaller stores who only manage a few orders at a time.
A2X for QuickBooks and Xero Highlights:
- Work with both QuickBooks and Xero.
- Can access records that go back 12 months, so great for onboarding when a new accountant or bookkeeper is hired.
- Perfect for businesses of all sizes from those who have limited activity on their store to those with lots of traffic and sales.
- Can help cut down processing time from hours to minutes, allowing business owners to get on with their work.
Xero Integration by Bold
This is a great app for keeping your financial data in check, accurate and up-to-date. Within just a couple of clicks you can export your Shopify orders to your Xero accounting software to enjoy excellent financial reporting that can help you make important business decisions. The data can be exported manually or you can take advantage of the daily automatic exports.
Every order that is exported from Shopify will include all line items, shipping and taxes. If there are any Shopify payments, refunds, discounts or fees these are recorded separately. If you aren’t using Shopify Payments, then these fees won’t be grouped together automatically.
You can also import customer information into your Xero account for better management of financial data. And there is integration for tax wherever you’re based in the world.
Xero Integration by Bold Highlights:
- Automatic and manual exportation of data into Xero.
- Easy to use.
- Can be adjusted to any tax system across the world.
- Customer data can also be exported.
QuickBooks Online by OneSaas
Connect your Shopify account with your QuickBooks online account. This will save you money and time when you no longer have to manually complete the operation. You can also take advantage of several features in QuickBooks that can help you make more of your business with better decisions.
The app works by creating an invoice in QuickBooks Online every time that an order is placed. It will also create products, deposits and change stock levels automatically for you, so you can keep your financial information up-to-date and easily read by you, accounting teams and other experts.
You can also retrieve orders from Shopify within QuickBooks Online for more details. This can be done by selecting the corresponding Shopify order by status. You can also make QuickBooks Online assign invoice numbers instead of Shopify’s own invoice number generator.
The app can also assign sales to different customer groups. You can have original customers, organizations, generic customers and more. You can also assign sales to class and locations, making managing of sales easier. Plus it can help you analyze sales results.
QuickBooks Online by OneSaas Highlights:
- Create different customer groups and assign orders to those groups.
- Match QuickBook Online product items by name or SKU.
- Keep a track of payments that are made to you by Shopify.
- Can match tax codes between apps.
QuickBooks Online/Xero Sync
Our second entry into a short list of those that can both manage QuickBooks and Xero integration. What makes this app slightly different is that not only can it handle QuickBooks Online, but also QuickBooks Desktop. Therefore, it’s one of the most versatile Shopify accounting apps on offer.
Inside the app, which is used by more than 10,000 businesses, it can sync your orders within your schedule. It can summarize these by day, week or month. It can also update your inventory, so when a sale or return is made, you know exactly what you have left in stock. If there are missing products, which are sold on Shopify but not included within your QuickBooks, then the app will automatically create the product for you within QuickBooks. The app can also handle bundled items and returns.
This accounting app will also help keep Shopify related fees separate from other fees and keeps them as a bill transaction. This allows you to see how valuable Shopify services are for your business.
The app is fully compliant with sales tax, even if the business sells in multiple tax jurisdictions, making it the perfect app for those who sell across countries, or across states within the United States.
QuickBooks Online/Xero Sync Highlights:
- Works across three different accounting platforms, great for those who use QuickBooks Online, Desktop or Xero.
- Creates missing products when they’re not in your accounting system.
- Works across accounting jurisdictions.
- Syncs your inventory and financial data.
Accountingexport Pro
This accounting app is in German and will enable you to export accounting data at the end of the month which you can then send to your accountant. The data will include sales made, refunds, discounts and shipping. The data can be sent as either a CSV file or in DATEV format which is German standard for tax consultants.
You can have up to three shops on your account but will need to contact the developers if you are a B2B store or multichannel. This app is mostly ideal for Shopify stores selling to customers and generally suits merchants with over 100 orders per month.
Accountingexport Pro > DATEV Highlights
- Software in German only.
- Can export the data for your accountant to use.
- Includes sales, refunds, discounts etc.
- Support included such as onboarding sessions and email.
FreshBooks - Inactive
Unlike some of the other entries on this list, this doesn’t connect your store to QuickBooks or Xero, this one is for FreshBooks. FreshBooks is considered to be an easy-to-use accounting software system that anyone can use. And it has many of the same features that you would expect in an online accounting system.
This app will allow you to pull existing order history automatically into your FreshBooks account. The data can be synced several ways which include as one new client under your company name, into an existing client name within FreshBooks or as new client for each Shopify customer.
When an order is made, an invoice will be created within FreshBooks. The invoice will include all items sold and then will have the payment applied to the invoice. All information can be manually or automatically synced.
FreshBooks Highlights:
- Uses FreshBooks as the accounting software.
- Three options to create user data.
- Easy to use accounting software.
- Can be automatically synced.
Accountify: Real Time Profit - Inactive
This app allows you to accurately analyze how profitable your store is quickly so you can make necessary adjustments to keep profits where you want them to be. With this app you can see prices for products, shipping and transactions, cost of ads and software subscriptions. You can see all these expenses on one easy dashboard enabling you to keep track of all your costs.
This app will help you save time without manually analyzing all your costs such as advertising, shipping and products and will have all this information for you. It integrates with a variety of advertising platforms such as Facebook, Google and Printful to name a few.
Accountify: Real Time Profit Highlights
- Manage advertising and subscription costs.
- Quickly analyze the profitability of your store.
- Itemize profits from individual orders.
- Manage expenditure on apps.
Sage Accounting EMEAA - Inactive
Get your store connected with Sage Accounting with this app, and save yourself your time and energy in managing your financial accounts. When an order has been created in your store, a new invoice in Sage Accounting is created. If there is a product created in your store, there are new items added to Sage Accounting.
When inside your Sage Accounting dashboard, you can select your store orders by status and you can assign invoice numbers through Sage Accounting rather than the Shopify numbering system. You can also prevent duplicate order numbers, which can happen, by adding prefixes to your orders.
Finally, this app can help you work with all tax codes.
Sage Accounting EMEAA Highlights:
- Connects your Shopify store with your Sage Accounting software.
- Can create new products within your Sage Accounting dashboard.
- Works across tax jurisdictions.
- Can use the Sage Accounting numbering system.
One area of financial management that can often spell disaster for firms is when online and offline data don’t match. This is often because there’s an error in the data entry from online sales into the accounting system. Many Shopify accounting apps stop this from happening by syncing the data automatically.
This doesn’t just stop mistakes. It also saves time, allowing you to spend more of your valuable hours on marketing your business.
The global accounting software market will be worth approximately $190 million in 2022. Some of this will be made from apps on Shopify. There are lots of reasons for the growth in technology too. One of these is regulations, but there are others. The top reason is that 21% of store owners want to spend more time on their marketing.
Automation could be a big reason as well. 40% of business owners are looking to automate the whole billing system.
Statistics about Shopify Accounts Apps
Efficiency Boost: Over 87% of Shopify merchants utilize third-party apps, including accounting software, to streamline their operations. Shopify accounting apps like QuickBooks and Xero automate invoicing, tax calculations, and expense management, helping merchants save valuable time on manual tasks( EComposer )( EComposer ).
Accounting Market Growth: The global market for accounting software is set to reach $20.4 billion by 2026, reflecting the growing adoption of automated tools by e-commerce businesses. This surge is largely driven by businesses seeking to simplify financial management, especially through integrations like Shopify accounting apps( MESA )( Shopify ).
Seamless Multi-Store Accounting: Shopify merchants running multiple stores benefit from apps like Better Reports and Report Pundit, which consolidate data into one dashboard. These apps offer robust reporting and customization features, allowing merchants to track sales, expenses, and inventory across different regions and currencies, helping scale their businesses globally( EComposer )( Shopify ).
These stats showcase how Shopify accounting apps are driving automation, improving financial insights, and supporting global e-commerce expansion, making them essential tools for modern merchants.
Understanding Shopify Accounting Apps
Why E-commerce Accounting Matters
For online businesses, accurate accounting is the backbone of success. It’s not just about tracking sales and expenses. It’s about understanding financial trends, forecasting inventory needs, and making informed decisions.
Without a clear picture of your financial health, steering your business in the right direction becomes a challenge.
Choosing the Right Accounting App
With numerous accounting apps available, picking the right one can be daunting.
Consider factors like platform integration, sales tax configuration, customer support, in-depth reporting, and affordability. Reviews from other users can also offer valuable insights.
Maximizing Your Accounting App
Embrace the power of automation. Modern accounting apps can automate repetitive tasks, reducing manual work. This not only saves time but also minimizes errors. By integrating your accounting app with other tools, you can create a seamless workflow that boosts efficiency.
Key Features of Shopify Accounting Apps
Seamless Integration
One of the primary features to look for in a Shopify accounting app is its ability to integrate smoothly with the Shopify platform. This ensures that sales data, inventory levels, and other essential metrics are automatically synced, eliminating the need for manual data entry.
Automated Invoicing
A top-notch accounting app will automate the invoicing process. This means that once a sale is made, an invoice is automatically generated and sent to the customer. This not only saves time but also ensures accuracy in billing.
Real-time Reporting
Real-time reporting allows businesses to view their financial data in real-time. This feature provides an up-to-date snapshot of sales, expenses, and profits, enabling quick and informed decision-making.
Expense Tracking
Keeping track of business expenses is crucial for budgeting and tax purposes. A good accounting app will offer features that allow for easy input and categorization of expenses, from inventory purchases to marketing costs.
Multi-currency Support
For businesses that sell internationally, multi-currency support is essential. This feature allows for transactions in various currencies to be recorded accurately, ensuring that financial records are precise and up-to-date.
If you want to succeed in business, you have to keep control of your accounting. You can use one of these best Shopify apps for accounting, in combination with a good software suite, to keep in control of your business financials. This can help you find success with your business by exploring opportunities for cost savings and growth. So, which of these 9 apps will you choose?
Conclusion: 9 Best Shopify Accounting Apps
In a world where time is money, the best Shopify accounting apps are your behind-the-scenes heroes, keeping your finances sharp and seamless. Whether it’s automatic tax calculations, real-time expense tracking, or multi-store and multi-currency management, accounting apps empower you to focus on scaling your store while they handle the number-crunching. These tools offer more than just bookkeeping—they give you insights that help drive smarter business decisions, keeping your financials organized and your stress levels low. With these apps in your toolkit, managing your Shopify store’s finances becomes smoother than ever.
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How secure are Shopify accounting apps in terms of data protection?
Shopify accounting apps prioritize data security, ensuring encrypted transactions and compliance with data protection regulations.
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Do these apps provide tax compliance features for different countries?
Most Shopify accounting apps are equipped with features that cater to tax regulations of various countries, simplifying tax compliance for store owners.
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How do Shopify accounting apps handle multi-currency transactions?
Shopify accounting apps are equipped to handle multi-currency transactions by automatically converting and recording sales in the store’s base currency. They ensure accurate financial tracking for businesses operating in international markets.
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What are Shopify accounting apps?
Shopify accounting apps are tools that integrate with your Shopify store to automate financial tasks like tracking sales, managing expenses, generating reports, and handling tax calculations.
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Can Shopify accounting apps handle tax calculations?
Yes, most accounting apps like QuickBooks and Xero offer automatic tax calculations, ensuring that your tax filings are accurate and up to date
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Do accounting apps sync Shopify sales automatically?
Yes, leading accounting apps integrate seamlessly with Shopify, automatically syncing your sales data in real-time so you don’t have to enter transactions manually
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Can I track expenses with Shopify accounting apps?
Absolutely. Apps like QuickBooks and Wave offer powerful expense tracking features, allowing you to monitor cash flow, categorize expenses, and even scan receipts
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Do these apps offer multi-currency support?
Yes, apps like Xero and QuickBooks support multi-currency transactions, helping businesses with international operations manage their finances.
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How much do Shopify accounting apps cost?
Pricing varies depending on the app. For example, QuickBooks starts at around $25/month, Xero at $12/month, and Wave offers free basic accounting services with optional paid features
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Can Shopify accounting apps generate custom reports?
Yes, apps like Better Reports and Report Pundit allow you to generate detailed and custom reports for sales, expenses, taxes, and more
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What kind of financial reports do these apps offer?
Most apps offer a range of reports, including sales summaries, profit and loss statements, balance sheets, tax reports, and cash flow statements
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Are there free Shopify accounting apps?
Yes, apps like Wave offer free basic accounting services, though they may charge for add-ons like payroll or payment processing
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Can Shopify accounting apps manage payroll?
Some apps, like QuickBooks and Gusto, offer payroll management as part of their services, helping you manage employee payments and payroll taxes
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Can I use Shopify accounting apps for multi-store management?
Yes, apps like Report Pundit and Better Reports allow you to manage financial data across multiple Shopify stores, consolidating reports into one dashboard
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How easy are these apps to set up?
Most accounting apps for Shopify are designed for easy setup with step-by-step instructions, and they integrate smoothly into your store within minutes
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Do these apps support mobile access?
Yes, many accounting apps like QuickBooks, Xero, and Wave offer mobile-friendly versions or apps, allowing you to manage your finances on the go
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Can I use these apps to handle inventory management?
Some apps, like QuickBooks and Xero, integrate with inventory management tools, helping you keep track of stock levels and costs
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Are Shopify accounting apps suitable for small businesses?
Yes, many apps like FreshBooks and Wave are ideal for small businesses, offering affordable, user-friendly features tailored for entrepreneurs and small stores
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How do Shopify accounting apps help with cash flow management?
These apps provide real-time insights into your business’s cash flow, tracking income and expenses to help you manage liquidity and make informed financial decisions
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Can Shopify accounting apps help with financial forecasting?
Yes, many apps offer forecasting tools, using historical data to predict future sales, expenses, and cash flow, helping you plan ahead for growth
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How do Shopify inventory management apps handle returns?
Apps like SKULabs and Veeqo streamline the returns process by tracking returned items and updating inventory levels automatically, ensuring accurate stock records.
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