How to Add New PIN for New Staff on Shopify POS

Last modified: March 8, 2024

When utilizing the Shopify POS system with staff, you need to give staff their own accounts with PIN codes that they use to log in. This is a safety measure and one that allows you to track staff usage of Shopify POS.

*Read more about Shopify POS Login

Try Shopify POS

Key Takeaways

Access Shopify POS, navigate to ‘Staff’ and select ‘Add Staff’ to begin the process.

Enter staff details and assign roles; crucial for managing access and permissions.

Set a unique PIN for each staff member, ensuring secure and personalized access.

Contents [Show]

Step 1 – Staff
Step 2 – Add Staff
Step 3 – Add Staff Information
Step 4 – Enter Pin Number
Step 5 – Add PIN
Conclusion
FAQs

Recommended: 15 Best Shopify POS Apps [Apr, 2024]

#	Name	Image
1		Shopify Point of Sale
2		ConnectPOS
3		Erply POS Integration
4		Selly United
5		POS Membership
6		POS Local Delivery
7		Sesami: Appointment Booking
8		Unitpricer
9		EasyTeam POS Staff Management
10		Joy: Rewards & Loyalty Program
11		Loloyal: Loyalty and Referral
12		Bundler ‑ Product Bundles
13		Cost+: Easy POS Discounts
14		Smile: Loyalty & Rewards
15		Pickup Delivery Date —Pickeasy
Show More

Step 1 – Staff

The first thing you need to do is to go to your Shopify POS system and then select the store that you’re going to manage and choose ‘Staff’.

Step 2 – Add Staff

Now you’re in the ‘Access only to POS app’ section of the POS app, you should select the option that reads ‘Add Staff’.

Step 3 – Add Staff Information

Now you must add all the credentials for the new staff member. This should include their first name, surname and email address. This step shouldn’t be too long.

Step 4 – Enter Pin Number

Now you will need to enter a four-digit PIN for the staff member. You’re also able to automatically generate a new PIN for the staff member. This is for the staff member to log into their Shopify POS by the staff member themselves.

As you assign PINs to staff members, it’s crucial to ensure that their access aligns with their roles and responsibilities. Utilizing Shopify POS hardware and software features can further bolster security and streamline operations.

Step 5 – Add PIN

Now you can tap the ‘Add PIN’ button and this will connect the staff account to the PIN code.

Keep Reading

Conclusion: How to Add New PIN for New Staff on Shopify POS

When it comes to making sure staff can take payments on your Shopify POS, then you need to give them a staff account with a PIN code. This protects you and them from misuse of the POS system from unauthorized persons. It also allows you to track performance and activities while the staff member is working for you.

FAQs

Is there a limit to the number of staff PINs I can create on Shopify POS?

Shopify POS does not impose a strict limit on PINs. However, it’s best to review your plan’s terms to determine the exact limits, if any, on staff PINs.
What happens if a staff member forgets their PIN on Shopify POS?

If a staff member forgets their PIN, an administrator or manager must reset it in the Shopify POS system for them.
Are there any best practices for creating PINs on Shopify POS?

Yes, there are several best practices to consider when creating PINs for staff members, including using unique, non-obvious PINs and regularly updating them for enhanced security.

Customizing User Experience in Shopify POS

Shopify POS Customer Support Experiences

Shopify POS Software Reliability Reviews

Shopify POS Usability for Beginners

Written by:

Avi Klein

Vast experience in the online world. Shopify Expert, SEO expert, Web developer and consultant to several online companies. Read more about our approach to reviewing themes and apps.

Offers & Promos

PageFly Landing Page Builder

Thoughts?

Got Something To Say?